POPBeamer is a POP3 Connector for Microsoft Exchange

POPBeamer collects messages from an unlimited number of POP3 or IMAP accounts and routes them to your Exchange server

How POPBeamer works

At scheduled intervals POPBeamer scans your POP3 or IMAP mailbox for new messages and downloads the messages.

Depending on the settings of Auto Detect the following will happen

• If Auto Detect is enabled:
  
  POPBeamer scans the message for valid e-mail addresses depending on the setting in MBAdmin. All e-mail addresses are compared against the Exchange server addresses and if a recipient resides on the Exchange server, the message will be sent to her or him. If there is a problem with a message that POPBeamer cannot process, the messages will be sent the person who is responsible for POPBeamer so no message is lost.

• If Auto Detect is disabled:
  
  The messages is sent to the Exchange server using the given e-mail address
  

Installation

• Start Setup.exe or create a directory on your machine and copy all the files into this directory
   
• Start MBAdmin.exe to configure POPBeamer
  
  The first time you run POPBeamer you will be prompted for the following information:
  
• Postmaster's address
  
  The address of the person who is responsible for maintaining POPBeamer.
  POPBeamer will send all error messages and undeliverable messages to this address.
  
• Send Messages to Host
  
  The name or IP address of the Exchange server.
  If POPBeamer is running on the same machine as the Exchange server than you can use localhost.
  
  
• If you are using a dial-up connection to the Internet then click on the dial-up tab and enable it
  
  
• For every POP3 or IMAP mailbox that POPBeamer should scan,
  you need to create a mailbox in File->New POP3 mailbox or File->New IMAP mailbox.
  
  
• POPBeamer needs to know the mailbox, the password and the server (host) where the mailbox resides
   
• POPBeamer also needs the to know which e-mail address the message(es) should be forwarded to
  
  If you select Auto Detect , POPBeamer will try to get the recipient from the header of the message. In case POPBeamer can not find a valid recipient in the header, it will forward the message to the postmaster.

The method can be changed in View->Options->Verify and the methods are:

• Domain List
   
  This option works with all versions of Exchange server as long as your Exchange server is responsible for the whole domain. If you own your own domain, then this method should be used. Do not forget to add your domain to the Domain List in View->Domain List
  
  
• Address List
  
  This option works with all versions of Exchange server, but the Address List needs to be updated every time an address is changed.
  
  This can be done manually in View->Address List or by importing the addresses from Exchange or AD using ExchImp or LDAPImp
  
  
• SMTP VRFY Command
  
  This option requires an Exchange v5.x and it does not work on an Exchange 2000/2003/2007. The VRFY command needs to be enabled for the Internet Mail Service.
  
  By default the VRFY is disabled, because it can be uses to query your e-mail addresses. However, due the fact that a DUN connection is usually used, there should be no risk in enabling this.
  
  Note: The Exchange server threats a Custom Recipient the same way as a mailbox. It makes POPBeamer thinking the user is on your server, whereas in fact it is somewhere on the Internet. If you have Custom Recipient, then you should use the Address List option, because then you have full control over the addresses.

• Special note for Exchange 2007
  
  On Exchange 2007 you need to enable Anonymous user access on the Hub or POPBeamer can't send to Exchange. Start Exchange Management Console and select Server Configuration->Hub Transport->Receive Connectors->Default Connector->Permission Groups and enable Anonymous users.
  
  Or you tell POPBeamer an user and password so that it can logon onto Exchange. Start MBAdmin, select Options->General->Exchange->Exchange needs authentication and type in the user and password. 
  
  Note: The user that you use for authentication MUST NOT have a mailbox and MUST be an administrator. DO NOT use Administrator, because there is a mailbox associated with that account and therefore it can't be uses for SMTP authentication.
   
• Cluster

If you have a cluster then you must run POPBeamer on a different machine, because POPBeamer doesn't support a cluster.

System Requirements

• Windows® NT, Windows® 2000/2003 or Windows® 95/98 with TCP/IP installed
• Microsoft Exchange server, Lotus Notes, IMail, Novell GroupWise or any other SMTP server
  

Run POPBeamer as a service

Once you run POPBeamer as a service, errors will only be visible in the logfile or in the main window of MBAdmin. Consequently, before running it as a service you must first ensure that POPBeamer is running properly with no errors by launching it in Console Mode (i.e. starting it from an icon).

In general, installing POPBeamer as a service should be your last task and not your first.

Note: Keep in mind that POPBeamer needs to reside on a local disk or the service controller will not be able to start it. Also make sure MBAdmin.exe and MBServer.exe are in the same directory.

• From MBAdmin

Start MBAdmin, select View->Service and here you can install, remove, start and stop the service. By default it is an AutoStart service and any time your computer is started, POPBeamer will start.

Note: After you have started POPBeamer as a service, verify that POPBeamer has no errors. You need to take a look into the logfile to do this or start MBAdmin and in the main window you see the logfile.

• From the command line

For the examples below, we assume POPBeamer is in C:\POPBeam

• Installing POPBeamer as a service

Start MBServer.exe with the argument of install, by typing MBServer install at the command prompt and POPBeamer will create the service.

By default it is an AutoStart service and any time your computer is started, POPBeamer will start. You can start and stop POPBeamer at any time via Control Panel

Note: After you have started POPBeamer as a service, verify that POPBeamer has no errors.  You need to take a look into the logfile to do this or start MBAdmin and in the main window you see the logfile.

• Removing POPBeamer as a service

Start MBServer.exe with the argument of remove, by typing MBServer remove at the command prompt and POPBeamer will delete the service.

How to Stop POPBeamer

• POPBemer runs as a console application:

• Press ESCAPE
• Select Close from the system menu (works only on Windows NT®)
• Press Alt-F4 (works only on Windows NT®)

• POPBeamer runs as a service:

• Open Control Panel, select Services, locate POPBeamer and
  press the button labeled Stop
• Type Net Stop POPBeamer at the command prompt
  

Upgrade to the Latest Version

You will find the latest version of POPBeamer in the Download Area

Stop POPBeamer and then run setup.exe to install the new version.
If you don't stop POPBeamer, the setup program will force a reboot to bring the new exe into affect.

Note: If you are upgrading from a very old version then you must reapply your registration number.

Helper Programs

• Signal


Signal is a command line program that allows you to perform the same commands as from the Signal menu of MBAdmin. You can force the download of POP3 messages by simply clicking on a link rather than starting MBAdmin.

• LogView


LogView allows you to view the logfile in real time from any machine on your network. This is especially useful if MBServer runs as a service.


• ExchImp
  
  ExchImp is a command line program to import Exchange E-mail addresses into datauser.dat
  
  
• LDAPImp
  
  LDAPImp is VBScript to import AD E-mail addresses into datauser.dat
  
  

Troubleshooting

Click here to view the troubleshooting section

Licensing Agreement

POPBeamer © is copyrighted 1993-2008 by DataEnter GmbH

This product and its documentation may not, in whole or in part, be copied, rent, leased, loaned, resold, assigned, sublicensed, modified, reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any other natural or computer language, in any form or by any means whatsoever, be it electronic, mechanical, magnetic, optical, manual or otherwise, without the prior written consent of DataEnter.

DataEnter makes no warranty or representation, either expressed or implied, with respect to the product POPBeamer and its documentation, their quality, performance, merchantability, or fitness for a particular purpose. DataEnter reserves the right to revise the user's guide and make changes to the content without obligation to notify any person or organization of such change.
In no event will DataEnter be liable for any direct, indirect, special, incidental or consequential damages, real or imagined, resulting from the use or purchase of this software. Under no circumstances shall DataEnter's liability for damages exceed the price paid for the software license. Should any remedy hereunder be determined to have failed, all limitations of liability and exclusion of damages set forth above shall remain in full force and effect.

The extent of the DataEnter's warranty for the software and its documentation is limited to physical defects of the distribution media containing the software. Contact DataEnter to obtain return authorization for the replacement diskette within 30 days of the original date of purchase. Any further statement made by agents, employees, distributors or dealers of DataEnter do not constitute warranties and are not binding. No employee of DataEnter has the authority to modify any portion of this warranty.

All brand and product names we refer to in the documentation are used solely for identification purposes and may be trademarks of other companies.

DataEnter, (the licensor) grants the buyer (the licensee) the right to use this copy of POPBeamer (the program) on a single computer at a single location servicing a single Exchange server as long as the licensee complies with the terms of this license.

The licensor reserves the right to terminate this license if the licensee violates any part of the agreement. The licensee agrees to make copies of the program only for backup purposes. The licensee agrees not to copy the documentation and to take all necessary precautions to ensure that the backup copies of the software are not distributed to or acquired by other parties.

License: You need one license for every running POPBeamer ( MBServer.EXE ) and user count or mailbox count does not matter. Usually this means you need one license for your whole company.

Support: Support is by e-mail

Upgrades, Updates: Updates are free, as long as the major version number does not change. ( at present the major version number is v3.x ) 

Trademarks, OpenSSL Credit

History

• v3.44 2007-08-06
  New: Better support for x64 operating systems
  New: Exe are now digitally signed
  New: on startup POPBeamer creates the directories for the statistic, the logfile and the history
  Fix: a TLS outgoing connection was not terminated when the other side dropped
  the TLS in the middle of a session
  Chg: Send and receive function optimized
  Chg: Delivery Status information is added to the text part of a failed DSN ( non-delivery report )
  Chg: POPBeamer no longer uses the system TEMP directory,
  POPBeamer creates a temp directory below the POPBeamer directory
  Chg: View->Options->SMTP->Check for Exchange is disabled,
  because Exchange 2007 with an Internet Connector does no longer announce the XEXCH50 ESMTP verb
   
• v3.45 2008-01-19
  New: MBServer is now also available for both the Intel and AMD processors supporting EM64T and AMD64
  architectures running on 64bit operating system like Windows 2003 64bit ( x64 )
  New: Force the application to run in Admin Approval Mode when UAC
  ( User Account Control ) is enabled in Vista or Windows 2008
  Fix: MBAdmin Service dialog start / stop button had wrong label in French
   
• v3.46 2008-08-03
  New: Set max message count in one POP3 session ( View->Options->POP3 )
  New: Port of Exchange can be changed ( View->Options->Exchange )
  New: Disable sending a copy of the non-delivery message to postmaster ( View->Options->Exchange )
  New: Disable attaching of the logfile for the notification message in View->Options->Exchange
  New: Support for Forefront spam blocking during the SMTP session
  New: Never send a non-deliver report to the sender when Exchange refuses to accept the message ( View->Options->SMTP )
  New: Send a non-deliver report to the sender when Exchange drops the connection after the DATA/BDAT command
  New: Send a non-deliver report to the sender when Exchange refuses to accept the message using a 500 error
  New: Send a non-deliver report to the sender when Exchange refuses to accept the message using a 400 error
  New: Optionally workaround for non-delivery reports to Lotus Notes
  Chg: CAPA is disabled by default for a new POP3 mailbox
  Chg: Changed the options and description at View->Options->SMTP->Exchange queue
  Chg: Messages are sent to Exchange immediately after the POP3 session
  Fix: Omit ESMTP STARTTLS when a TLS connection is active
  Fix: ESMTP PIPELINING with several RCPT TO and all of them get a different error
  Fix: Deliver messages with more than one recipient when at least one recipient is blocked during the SMTP session
  Fix: Several messages in the outbound queue and the first one was rejected by Exchange
  
  
  Click here to view the complete History